Our wedding checklist

Iris & Ben

Saturday, September 18, 2027 · Quince Hill Farm · 90 guests

Dear family, this is everything between now and the day, month by month. A name after a line means that person has kindly taken it, and no name means it's ours. The three lines marked open are the ones we'd love a hand with. Call either of us to claim one.

Tick the boxes as you like. Ticks stay on your own screen and clear when you reload. Print the page and every box comes out empty, ready for a pen.

Ten months before November 2026

Agree the budget and who is contributing what
Write the first guest list, aiming for 90
Book Quince Hill Farm for Saturday, September 18
Ask Aunt Rosa to marry usIris
Start one shared folder for contracts and receiptsBen

Eight months before January 2027

Book the photographer
Book the caterer and set a tasting date
Book the band for the eveningBen
Send save-the-dates to all 90 guests
Hold 20 hotel rooms nearby for out-of-town guestsCarol

Six months before March 2027

Order the dress, and ask how long fittings takeIris
Ask Ines and Will to stand up with us
Book the floristElena
Plan the ceremony with Aunt Rosa
Check both passports for the honeymoonBen

Four months before May 2027

Order the invitations, allowing three weeks for printing
Choose the menu and the cake at the tasting
Book a shuttle between the hotel and the farmLuis
Choose the rings
Set up the gift list

Two months before July 2027

Mail the invitations by Saturday, July 10, with replies due Friday, August 13
Ask the county clerk when to apply for the marriage licenseBen
Write our vows
Hair and makeup trialInes
Suit fittings for Ben and WillWill
Plan the rehearsal dinner for Friday, September 17Carol

One month before August 2027

Phone the guests who haven't replied in timeopen
Give the caterer final numbers and dietary needs
Draw up the seating plan
Confirm every supplier's arrival time in writing
Send the day's running order to the wedding partyIris
Make 20 welcome bags, one for each hotel roomopen

The week of September 13–17

Pick up the marriage license
Put final payments and tips in labeled envelopesLuis
Collect the cake on Friday morningopen
Rehearsal at the farm, Friday at 5:00 pm, then dinner
Hand the rings to Will

On the day Saturday, September 18

Eat a proper breakfast
Hand our phones to Ines until the speeches are over
Enjoy it

Afterwards by mid-November

Return the rented suits on Monday the 20thWill
Send thank-you notes within two months
Share the photographer's gallery with everyone